Securely Sync OneDrive, Teams, and SharePoint with XQ Vault

Enhancing Microsoft 365 Security Workflows

XQ Vault lets you work in your existing Microsoft OneDrive, Teams, and Sharepoint. It adds another layer of data hardening security. This security uses Microsoft Active Directory and Sharepoint Sites to segregate data access. It provides an external control to switch on and off data access wherever your data goes.

Vault mounts a OneDrive or Sharepoint folder where the encrypted data is stored and synced.

Vault then creates a local Drive folder that works transparently like a shared folder for the user to work from.

The following article illustrates the set up of the workflows for OneDrive, Teams, and Sharepoint files using Vault.

Mount Folder on Your Private OneDrive

Choose an empty folder in your OneDrive to mount Vault to to store your encrypted content.

1. Create a new folder in your OneDrive.
2. Open and log in to Vault
3. From Services, select OneDrive and choose the new folder you created in OneDrive

1. The mounted Folder appears as a new Drive.
2. Save files into the mounted drive folder. It will sync into your Sharepoint backup.

Store and work out of your Vault Drive folder. This content will be automatically encrypted and labeled based on your XQ policies. The encrypted content will be synced to OneDrive.

Sharepoint Site Sync to One Drive For XQ Vault Access

When a SharePoint site is created, it will not automatically be available on your computer via OneDrive. Follow the steps below to sync it and have it ready to connect it to Vault.

1. Log into the Microsoft 365 admin app.
2. Open the SharePoint site you want to sync.
3. Click on Documents and Sync. 
4. In the pop-up window, click Close.
5. You’ll find a new folder in your OneDrive – Shared Libraries with the name of the site and you can connect that folder to Vault to share secure files. 

Store and work out of your Vault Drive folder. This content will be automatically encrypted and labeled based on your XQ policies. The encrypted content will be synced to Sharepoint.

Teams Workflow 1: FileShare via Teams Mounted Vault

Sync Teams files to share encrypted Vault files. Work seamlessly out of your Vault Drive folder.

1. Initiate Microsoft Teams session
2. Create Team
3. Sync Files in Team settings

4. Sync Local Team folder

5. Mount Local Teams folder

6. Drag file in.

7. File Encrypts and Syncs to Team Folder

8. File Sync to File Tab in Teams

Teams Workflow 2: FileShare in Chat

Sync Teams chat files to share encrypted Vault files. Work seamlessly out of your Vault Drive folder.

1. Repeat mounting and syncing
2. Drag encrypted file into chat from the source Sharepoint Folder. The encrypted files will be in the original Sharepoint folder and have the .XQF extension
3. Files will sync to you locally mounted Vault folder

1. Sync locally
2. Open and edit doc through mounted Vault drive

Using these workflows, users can work within their existing Microsoft 365 tenant. They retain control of who accesses and shares data. They also create a complete the chain of custody for files for compliance.